Archive for trustees meeting minutes

Meeting Minutes (DRAFT)- December 4, 2019

A General Meeting of the Gabriola Fire Protection District was held December 4,  2019 at the No. 1 Fire Hall with five Trustees in attendance, absent was Paul Giffin and John Moeller.
The meeting was called to order at 4:55 p.m. by Chairman Sandra Rudischer
October 23, 2019 minutes, errors or omissions?   Moved by Diana Moher that the minutes be accepted as presented, seconded by Penelope Bahr, carried.
The Chair welcomed the newly appointed Fire Chief, Will Sprogis.
FIRE CHIEF REPORT: (As per written report)
TRAINING OFFICER REPORT: Presented by Captain/T.O. Jethro Baker
Training topics for the month of December:
∙    Ambulance orientation/practising with EHS stair chair
∙    Pre-fire planning
∙    Fire dynamics
∙    Fire underwriters survey superior tanker shuttle practice
In the New Year:
∙    I am currently working on the training schedule for next yer.
∙    Reviewing our work safe B.C.  OHS part 31 – compliance
∙    Reviewing our OFC playbook compliance
∙    Planning needed courses determined by the previous regulations
Thank you for the hard work and dedication of all of our firefighters over the last year and years past.  This past year our members put in well over 3000 person hours into training and responding to calls.  I thank them for their dedication to the department.  Thank you to the families of the firefighters for making this possible.  When our firefighters respond to calls, and attend training it is with great sacrifice to themselves and their family’s livelihood.
∙    Morale is good.
∙    Christmas party on December 7, 2019, at 6:00 p.m.
Communications Committee
Sean Lewis noted that the Communication Committee had met and discussed the website for the Trustees, and that they will seek advise from the Webmaster of the GVFD site.
Penelope Bahr moved that the GFPID Board of Trustees direct the Communications Committee to work with the webmaster of the GVFD to increase the online presence and accessibility of the GFPID on the existing website.  And, that the new design be presented to the Board for approval at a regular General meeting.  Seconded by Sean Lewis, carried.
OFC Audit
The self Audit from the OFC was discussed with the following points being brought up:
∙    Suggest Trustees read the Playbook to get a better understanding of the Audit.
∙    The GVFD has struck a Health and Safety Committee.
∙    If anything was extraordinary it would be flagged and brought to the Board’s attention.
∙    The Officer’s will discuss at their monthly meeting and bring any concerns to the Board.
∙    Copies available for the Trustees.
Moved by Mark Noyon that the meeting be adjourned, seconded by Penelope Bahr, carried.  Meeting adjourned at 5:10 p.m.  and went in-camera.

General Meeting Minutes – June 5, 2019

A General Meeting of the Gabriola Fire Protection District was held June 5,  2019 at the No. 1 Fire Hall with five Trustees in attendance, absent was  Paul Champion (John Hudson – resigned).
The meeting was called to order at 4:45 p.m. by acting Chair Sandra Rudischer.
The Chair asked for  errors or omissions from  the minutes of May 8, 2019 General Meeting, moved by John Moeller moved that the minutes be accepted with correction to correspondence, seconded by Mark Noyon, carried.
Paula Mallinson noted that $20,000 had been transferred out of the Capital Reserve Fund in Operations chequing due to some unexpectedly high bills, but that it would be transferred back when the Provincial Levy is received.
FIRE CHIEF REPORT: (As per written report)
Short discussion regarding fixing the old Hall torch on roof at the approximate price of $40,000 – $60,000.
∙    Cost more than that to tear it down.
∙    Summer would be the time to get it done
∙    Add to next meeting agenda.
Will Sprogis gave a brief report;
∙    Training taking place with 4 different groups
∙    6 new auxiliary FF
∙    6 old auxiliary firefighters moving into firefighting
∙    Brought in a mentor program
∙    Dimtri Tzotzos and Jethro Baker put on another F.R. course
∙    Re-purposing an old tank for training.
∙    Morale is really high
∙    June 30 is the Annual family Canada Day BBQ, Trustees and life members invited.
Special Election:
∙    A Special Election has to be called to replace John Hudson
∙    Needs 14 days notice to the public
∙    Dates discussed, decided on June 26, 2019 @7:00 p.m.
∙    Returning Officer?
Moved by John Moeller to get a Returning Officer to run the election, seconded by Paul Giffin, carried.
∙    Method of nomination?
∙    In the past it is always been from the floor
∙    Can someone be nominated by email?
Moved by John Moeller that email nominations  and nominations from the floor be accepted but the nominees must be at the meeting to accept, seconded by Mark Noyon, carried.
Planning & Mitigation
Sean Lewis brought up Albert Reed’s 1999 Long Range Plan stating that there is a lot of good stuff in it that has withstood the test of time.
Sean noted that this could be a discussion for the Trustees and asked the Fire Chief to advise:
The Chief noted that he has been updating this plan, i.e. water sources, new trucks…, basically just using tags in the report as there is no computer copy to update at this time
∙    Water sources
∙    Structures and folios
∙    Fire Smarting
∙    Road accessibility / secondary accesses
∙    Driveways to properties
∙    Firefighters awareness of dangers
∙    Does the fire department have an Island Wide Plan?  The Fire Department’s mandate is fire protection and prevention, an emergency plan is the RDN
∙    Escape routes?  Pretend there is a fire, where would you go?  Need to think about this before it happens.
∙    Gabriola is not like Kelowna or Fort Mac with a 15% humidity, here the danger is more grass  fires, even in fire season our trees are not going to light  up like there.
∙    Worried about animals, PALS has regular meetings and emergency plans, staging areas.
∙    All due respect to the fire department but Douglas Fire are dying at a high rate, do you have a plan?  Chop the trees down.  We can’t go on private property and demand anything people have their rights.
∙    Island wide plan?  Personal responsibility, can’t do a whole lot to force private individuals.
∙    In a disaster we can bring in mutual aid,
∙    Best thing is to have a huge auxiliary and buy big trucks
∙    What about a citizen’s committee, have them go around the Island and report back?  The fire department has offered inspection of private properties for years.
∙    Speak with ESS – having a neighbourhood emergency plan is all encompassing with mechanisms in place and they have worked very hard to get interest in it.
∙    There is a Wildfire grant.  Yes the department had one done in 2009.
∙    Could the agenda and minutes of meetings be put on the Fire Department website?  Yes, we will start doing that, but the minutes will be drafts until approve by the Board.
Moved by Paul Giffin that the meeting be adjourned, seconded by John Moeller, carried.
Meeting adjourned at 4:45 p.m.