Trustees

Together with the Fire Chief, the Gabriola Fire Protection Improvement District trustees provide long-range planning and oversight for our fire department.

Trustees are elected for a three year term at the GFPID annual general meeting, which takes place each April.

Who can be a trustee?

To be eligible to vote, or to be a candidate for trustee, a person must be eighteen years of age, a Canadian citizen, an owner of land in the improvement district and a BC resident for the previous six months.

What powers do the trustees have?

The improvement district’s Letters Patent, applicable sections of the Local Government Act, and other applicable provincial statutes outline the powers that can be exercised by the board of trustees. These powers include the ability to enact and enforce its regulations and charges, to assess and collect taxes, to acquire, hold and dispose of lands, to borrow money and to expropriate lands required to carry out its functions. The board of trustees exercise these powers through the passage of resolutions and bylaws.

The Letters Patent of the Gabriola Fire Protection Improvement District states:

The object of the Improvement District shall be the provision of fire protection and the acquisition, maintenance and operation of works, buildings and equipment for the purpose and all matters incidental thereto.

When do trustees meet?

Trustees meet on the first Wednesday of the month. Meetings are open to the public, so you are welcome to attend.

If you are planning to attend a meeting of the trustees, phone the office at 250-247-9677 to ensure that a meeting will be held this month. Sometimes a meeting is cancelled if there is not enough business to discuss.

Current trustees

Our current trustees are:

John Lewis

John Moeller

Diana Moher

Mark Noyon

Sandra Rudischer

Trustee Meeting Agendas & Minutes

Below you will find a listing of the Trustee meeting minutes and agendas.

The most recent items will be at the top of the list, the oldest items are at the bottom.

September 4, 2019 – Trustee Meeting Agenda

GABRIOLA FIRE PROTECTION DISTRICT
AGENDA – SEPTEMBER 4,  2019  – 4:45  P.M. NO. 1 HALL
MINUTES:
∙    August 7, 2019
CORRESPONDENCE:
∙    Gertie
TREASURER’S REPORT: N/A
FIRE CHIEF REPORT: (As per written report)
TRAINING OFFICER REPORT:
ASSOCIATION:
NEW BUSINESS:
OLD BUSINESS:
∙    Old Hall 1 roof
∙    Hydrant – easement
QUESTIONS FROM THE FLOOR:
IN-CAMERA:

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August 7, 2019 – Trustee Meeting Minutes

GABRIOLA FIRE PROTECTION DISTRICT
GENERAL MEETING
A General Meeting of the Gabriola Fire Protection District was held August 7,  2019 at the No. 1 Fire Hall with four Trustees in attendance, absent was John Moeller.
The meeting was called to order at 4:50 p.m. by Acting Chair Sandra Rudischer.
The Chair stated that she would like to reaffirm that  her position as Chair stands until the September 25, 2019 re-election, as she was 1) nominated by a  Trustee who had to step down due to the Court challenge, and 2) when nominated she had hoped there could be a roaming Chairman, but as Victoria doesn’t allow that, she will be Acting until the election.
Moved by Mark Noyon that Sandra Rudischer be Chairman until the September 25, 2019 election, seconded by Sean Lewis, carried.
The Chair asked for  errors or omissions from  the minutes of June 5, 2019 General Meeting.  Mark Noyon noted that the adjournment time was incorrect.  Moved by Mark Noyon that the minutes be accepted with the time amendment, seconded by Diana Moher, carried.
CORRESPONDENCE:
The Chair thanked Penelope J. Bahr for her letter and stated there were some really good points.   The Chair  noted that at this point the Trustee Website had been set up just for the process of receiving  Fire Chief applications, but once the process has been completed we will look at implementing some of the suggestions.
FIRE CHIEF REPORT: (As per written report)
TRAINING OFFICER REPORT:
 ASSOCIATION REPORT:
 Association made some amendments to their rules for voting members in.
NEW BUSINESS:
Hydrant easement:
∙    Insurance for the hydrant easement shouldn’t be too bad
∙    600 gpm of unlimited water, really don’t want to lose this water source
∙    This project needs to go ahead, the Fire Chief will find out when they need the Trustees decision by.
∙    The Chair noted that John Moeller wasn’t here tonight and seeing that he is also on this easement he would have information to give.
∙    It was agreed to read the paper work on this topic and call a special meeting, if necessary, to expedite this matter.
OFC Audit:
∙    The Fire Chief has finished his portion of the audit, just waiting for the Officers and some of the Firefighters to return theirs and he will give it to the Trustee
∙    Sean Lewis noted this audit was a win/win situation and was very pleased that the Chief was doing it in-house.  The Chief noted it is a pretty straight forward document.  Sean Lewis said it gives you a measuring stick and that he was very pleased it was being used, well done.
OLD BUSINESS:
A discussion on the pros and cons of getting the old Hall a new torch on roof:
∙    They always leak, need them fixed every few years.
∙    Concerns of the cost of heating and getting it up to standards.
∙    Still use the building for training purposes.
∙    In the long term shingles might be a cheaper way to go, and then could do water collection.
∙    When was the last time it was done?  1986.
QUESTIONS FROM THE FLOOR:
A discussion around the hydrant easement:
∙    Could this be a grandfather clause?
∙    Do we use Clydes?  No, it’s electric so doesn’t work in a outage and Clyde wanted too much money for something we barely used.
∙    If the District agrees to the easement are they liable too?  Yes.
∙    The GFPID has agreements on all the other water sources and hydrants.
Moved by Mark Noyon that the meeting be adjourned, seconded by Diana Moher, carried.
Meeting adjourned at 5:17

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August 1, 2019 – Trustee Meeting Agenda

GABRIOLA FIRE PROTECTION DISTRICT
AGENDA – August 7, 2019 – 4:45 P.M. NO. 1 HALL
∙ Chairman position
MINUTES:
∙ June 5, 2019
CORRESPONDENCE:
∙ P. Bahr
TREASURER’S REPORT:
∙ Provincial Levy
∙ $20,000 back into Capital Reserve Fund
FIRE CHIEF REPORT: (As per written report)
TRAINING OFFICER REPORT:
ASSOCIATION:
NEW BUSINESS:
∙ Hydrant – easement
∙ Office of the Fire Commission – Audit report
OLD BUSINESS:
∙ Old Hall 1 roof
QUESTIONS FROM THE FLOOR:

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July 10, 2019 – Trustee Meeting cancelled.

As of today, the July 10, 2019 Trustee Meeting has been cancelled.
The Board currently consists of 5 Trustees, and a quorum is unachievable.
We will advise when a new date has been set.
Thank you.

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June 5, 2019 – Trustee Meeting Minutes

GABRIOLA FIRE PROTECTION DISTRICT

GENERAL MEETING

A General Meeting of the Gabriola Fire Protection District was held June 5,  2019 at the No. 1 Fire Hall with five Trustees in attendance, absent was  Paul Champion (John Hudson – resigned).
The meeting was called to order at 4:45 p.m. by acting Chair Sandra Rudischer.
The Chair asked for  errors or omissions from  the minutes of May 8, 2019 General Meeting, moved by John Moeller moved that the minutes be accepted with correction to correspondence, seconded by Mark Noyon, carried.
CORRESPONDENCE: N/A
TREASURER’S REPORT:
Paula Mallinson noted that $20,000 had been transferred out of the Capital Reserve Fund in Operations chequing due to some unexpectedly high bills, but that it would be transferred back when the Provincial Levy is received.
FIRE CHIEF REPORT: (As per written report)
Short discussion regarding fixing the old Hall torch on roof at the approximate price of $40,000 – $60,000.
∙    Cost more than that to tear it down.
∙    Summer would be the time to get it done
∙    Add to next meeting agenda.
TRAINING OFFICER REPORT:
Will Sprogis gave a brief report;
∙    Training taking place with 4 different groups
∙    6 new auxiliary FF
∙    6 old auxiliary firefighters moving into firefighting
∙    Brought in a mentor program
∙    Dimtri Tzotzos and Jethro Baker put on another F.R. course
∙    Re-purposing an old tank for training.
ASSOCIATION REPORT:
∙    Morale is really high
∙    June 30 is the Annual family Canada Day BBQ, Trustees and life members invited.
NEW BUSINESS:
Special Election:
∙    A Special Election has to be called to replace John Hudson
∙    Needs 14 days notice to the public
∙    Dates discussed, decided on June 26, 2019 @7:00 p.m.
Discussion;
∙    Returning Officer?
Moved by John Moeller to get a Returning Officer to run the election, seconded by Paul Giffin, carried.
∙    Method of nomination?
∙    In the past it is always been from the floor
∙    Can someone be nominated by email?
Moved by John Moeller that email nominations  and nominations from the floor be accepted but the nominees must be at the meeting to accept, seconded by Mark Noyon, carried.
Planning & Mitigation
Sean Lewis brought up Albert Reed’s 1999 Long Range Plan stating that there is a lot of good stuff in it that has withstood the test of time.
Sean noted that this could be a discussion for the Trustees and asked the Fire Chief to advise:
The Chief noted that he has been updating this plan, i.e. water sources, new trucks…, basically just using tags in the report as there is no computer copy to update at this time
Discussed;
∙    Water sources
∙    Structures and folios
∙    Fire Smarting
∙    Road accessibility / secondary accesses
∙    Driveways to properties
∙    Firefighters awareness of dangers
∙    Does the fire department have an Island Wide Plan?  The Fire Department’s mandate is fire protection and prevention, an emergency plan is the RDN
∙    Escape routes?  Pretend there is a fire, where would you go?  Need to think about this before it happens.
∙    Gabriola is not like Kelowna or Fort Mac with a 15% humidity, here the danger is more grass  fires, even in fire season our trees are not going to light  up like there.
∙    Worried about animals, PALS has regular meetings and emergency plans, staging areas.
∙    All due respect to the fire department but Douglas Fire are dying at a high rate, do you have a plan?  Chop the trees down.  We can’t go on private property and demand anything people have their rights.
∙    Island wide plan?  Personal responsibility, can’t do a whole lot to force private individuals.
∙    In a disaster we can bring in mutual aid,
∙    Best thing is to have a huge auxiliary and buy big trucks
∙    What about a citizen’s committee, have them go around the Island and report back?  The fire department has offered inspection of private properties for years.
∙    Speak with ESS – having a neighbourhood emergency plan is all encompassing with mechanisms in place and they have worked very hard to get interest in it.
∙    There is a Wildfire grant.  Yes the department had one done in 2009.
Website:
∙    Could the agenda and minutes of meetings be put on the Fire Department website?  Yes, we will start doing that, but the minutes will be drafts until approve by the Board.
Moved by Paul Giffin that the meeting be adjourned, seconded by John Moeller, carried.
Meeting adjourned at 4:45 p.m.

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May 8, 2019 – Trustee Meeting Agenda

GABRIOLA FIRE PROTECTION DISTRICT
AGENDA – May 8, 2019  – 4:45  P.M. NO. 1 HALL
MINUTES:
April 4, 2019
CORRESPONDENCE:
∙    April Vannini
∙    Nola Johnston
∙    Drew Stanilan
TREASURER’S REPORT: N/A
FIRE CHIEF REPORT: (As per written report)
TRAINING OFFICER REPORT:
ASSOCIATION:
NEW BUSINESS:
∙    Election process
∙    Special Election within 60 days of May 5, 2019 (1 Trustee for 1 year)
OLD BUSINESS:
∙    Advertisement for Fire Chief
IN-CAMERA: