Trustees

Together with the Fire Chief, the Gabriola Fire Protection Improvement District trustees provide long-range planning and oversight for our fire department.

Trustees are elected for a three year term at the GFPID annual general meeting, which takes place each April.

Who can be a trustee?

To be eligible to vote, or to be a candidate for trustee, a person must be eighteen years of age, a Canadian citizen, an owner of land in the improvement district and a BC resident for the previous six months.

What powers do the trustees have?

The improvement district’s Letters Patent, applicable sections of the Local Government Act, and other applicable provincial statutes outline the powers that can be exercised by the board of trustees. These powers include the ability to enact and enforce its regulations and charges, to assess and collect taxes, to acquire, hold and dispose of lands, to borrow money and to expropriate lands required to carry out its functions. The board of trustees exercise these powers through the passage of resolutions and bylaws.

The Letters Patent of the Gabriola Fire Protection Improvement District states:

The object of the Improvement District shall be the provision of fire protection and the acquisition, maintenance and operation of works, buildings and equipment for the purpose and all matters incidental thereto.

When do trustees meet?

Trustees meet on the first Wednesday of the month. Meetings are open to the public, so you are welcome to attend.

If you are planning to attend a meeting of the trustees, phone the office at 250-247-9677 to ensure that a meeting will be held this month. Sometimes a meeting is cancelled if there is not enough business to discuss.

Current trustees

Our current trustees are:

Penelope Bahr

Paul Giffin

John Lewis

John Moeller

Diana Moher

Mark Noyon

Sandra Rudischer (Chair)

Trustee Meeting Agendas & Minutes

Below you will find a listing of the Trustee meeting minutes and agendas.

The most recent items will be at the top of the list, the oldest items are at the bottom.

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Next Meeting:

4:45pm Wednesday, December 4th

No. 1 Fire Hall, 730 Church Street

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October 23, 2019 – Trustee Meeting Minutes

GABRIOLA FIRE PROTECTION DISTRICT
GENERAL MEETING
A General Meeting of the Gabriola Fire Protection District was held October 23,  2019 at the No. 1 Fire Hall with six Trustees in attendance, absent was Sandra Rudischer.
The meeting was called to order at 4:50 p.m. by  acting Chairman Mark Noyon.
September 4, 2019 minutes, errors or omissions?   Moved by Sean Lewis that the minutes be accepted as presented, seconded by Diana Moher, carried.
September 25 2019 minutes, errors or omissions?   John Moeller noted that he had been at the meeting and it was Mark Noyon who was not.  Penelope Bahr said that she had not been informed there would be a meeting after the election.   Paula Mallinson agreed this was correct, stating that she looked for  Penelope shortly after she had been elected as a Trustee, to inform her of the meeting,  but she  had left the building.  Moved by John Moeller  that the minutes be accepted as amended, seconded by Paul Giffin, carried.
CORRESPONDENCE: N/A
FIRE CHIEF REPORT:
The Chief noted that he had been on holidays, so there was no written report.  He noted that Dimitri Tzotzos had written a summary of the new burning bylaws and that they will be in the phone book and the GVFFA website, and stated that at some point the Trustees would have to amend the Burning Bylaw.
TRAINING OFFICER REPORT:
∙    Hosted a Hazmat course at the Hall with Mudge, Cedar and Cranberry Firefighters attending, it was a good course and probably saved the department thousands of dollars.
∙    Practiced with HAM on Gabriola and in Nanaimo using the emergency radio set up in the bus.  It was a simulation of last years major wind storm.
Sean Lewis asked to what level was the Hazmat course.   The T.O. stated to the basic level, which allows the firefighters to get their NFPA 1001 Level 2 certification.
ASSOCIATION REPORT:
∙    Morale is great, recruits are excited about training.
∙    Fireworks will be held on October 26.
∙    How many new recruits?  6 full frontline with 15 auxiliary.
∙    How many women?  6 – 7 with two on the waiting list.
NEW BUSINESS:
The Provincial Levy, Bylaw 94
∙    Changes to the GFPID 2020 Budget, a 2.1% increase,  were explained.
∙    It was noted that one of the Truck Bylaws had been paid off in 2019, so the increase should not make any impact on homeowners taxes.
Moved by Diana Moher that bylaw 94 be accepted, seconded by Paul Giffin, carried.
Moved by Penelope Bahr that bylaw 94 be accepted, seconded by John Moeller, carried.
Moved by Diana Moher that bylaw 94 be accepted, seconded by Paul Giffin, carried.
OLD BUSINESS:
Old Hall 1 roof:
∙    We are currently waiting for an Engineer, who is coming over to the Island on another matter, to inspect the roof, so we can save some money.  Will monitor the roof over the winter.
Hydrant Easement:
∙    Waiting for an Engineer’s report.
∙    Insurance company coming back with prices.
Trustee’s website:
∙    At this point the website is just for receiving applications and correspondence, Paul Champion would like the Trustees to take it over.
∙    Communication Committee should take a look at it and get back to the Board.
∙    Get the invoice from Paul Champion and pay for it.
Moved by John Moeller and the meeting be adjourned, seconded by Paul Giffin, carried.
Questions from the floor:
∙    Liz Ciocea stated that she had attended the Fire Smart course put on by Dimitri Tzotzos and Will Sprogis, and had enjoyed it and was hoping there would be more to come.  Will noted there will be another course in January.
∙    Liz Ciocea also thanked Duty Officer, Will Sprogis for coming over and checking out the transformer that had blown at the end of her street, and phoning her to let her know it was safe.
∙    Toby Elliot asked if there was any thought about reviewing the communications with the community during a power outage?
    ∙    It was noted that the RDN is the contact agency.
    ∙    Information on the website.
    ∙    If signed up with the RDN should get a text or a phone call during an emergency.
    ∙    ESS, run by Shirley Nicolson is the contact on the Island.
    ∙    The bulletin board at the Village has a lot of information on it.
    ∙    Information in the phone book.
    ∙    This is not the Fire Department’s mandate, they help where they can.
∙    Kyle Clifford read a letter of concern he had regarding the hiring of the Fire Chief.
Asked if the survey done a few years ago had been viewed by the Board?
    The Board took his letter to be discussed in-camera.
At this point the Chairman thanked the audience for coming out and their input, and the Board went in-camera.

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October 23, 2019 – Trustee General Meeting

GABRIOLA FIRE PROTECTION DISTRICT
AGENDA – October 23,  2019  – 4:45  P.M. NO. 1 HALL
MINUTES:
∙    September 4, 2019
CORRESPONDENCE:
TREASURER’S REPORT: N/A
FIRE CHIEF REPORT:
TRAINING OFFICER REPORT:
ASSOCIATION:
NEW BUSINESS:
∙    2020 Provincial levy
OLD BUSINESS:
∙    Old Hall 1 roof
∙    Hydrant – easement insurance
∙    Trustee website
QUESTIONS FROM THE FLOOR:
 IN-CAMERA:

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September 4, 2019 – Trustee Meeting Minutes

GABRIOLA FIRE PROTECTION DISTRICT
GENERAL MEETING
A General Meeting of the Gabriola Fire Protection District was held September 4,  2019 at the No. 1 Fire Hall with four Trustees in attendance, absent was Mark Noyon.
The meeting was called to order at 4:50 p.m. by Acting Chair Sandra Rudischer.
CORRESPONDENCE:
∙    Gertie
FIRE CHIEF REPORT: (As per written report)
TRAINING OFFICER REPORT:
Will Sprogis gave a brief report noting the following:
∙    Recruits half way through their training
∙    Our firefighters are working hard
∙    Started using Acting Officers to pick up the slack during practices, doing 3 different groups on training night
∙    Did a cross training with BCAS, RCMP, SAR, and HAM – who played dispatch
∙    HAM set up our emergency truck to use in case the repeater is down
∙    Will Sprogis and Dimitri Tzotzos held a Fire Safe course with 10 people attending, ESS came out to help.  Looking forward to moving forward with this training
ASSOCIATION REPORT:
∙    Association is starting preparations for Halloween night and the fireworks.
NEW BUSINESS:
The GFPID received a letter from Gertie and they would like to get together with the Trustees to discuss  housing the trucks in the old Hall.
∙    This is something that we can look into if we decide to bring the old Hall up to date with new roof, etc., but will have to look into insurance implications also.
OLD BUSINESS:
Long Range Plan:
Sean Lewis asked how the digitizing of the Long Range Plan was progressing?  John Moeller noted that it was almost complete but that some of the charts and maps are picking up properly.
Once completed it can be updated and put on the Website for public information.
Old Hall 1:
The Fire Chief noted that while he was away he had asked Will Sprogis to look into the costs of different types of roofing.
Will Sprogis stated that the main problem is because of the weight of the gravel and tower on the roof it will need to be shimmed up and ply wood put down, basically the estimates are between 45,000 – $50,000, with one company offering a 30 year warranty.
He had also looked into trusses as suggested by Sean Lewis, but the company said because of the roof span they would be too long for the ferry, and the cost would be almost double.
Discussion:
∙    Nice thing about trusses you get a 50 year warranty, should be a way to get them over.
∙    No sense in paying double for trusses, especially with a 30 year warranty the other way.
∙    Is the Hall used?  Yes, we do auto X, ladder training, S&R… during the winter months this is great, keeps the equipment and Ffs dry.
∙    Other than an earthquake the building is pretty solid.
∙    Roof was fixed last year, but this year carpenter ants are attacking it, might last another year at the most.
∙    If we don’t do something with it, it will become a liability.
∙    Some of the roofers said they would babysit the roof until they could do the job.
∙    Do we need to get an Engineer report on it?  We have had two done in the past when considering a new Hall, will pull them out.
∙    Suggest torch on with 30 year warranty.
∙    Gertie could pay some rent for using the facility, they were also asking about office space – could use the kitchen in the Bay.
∙    Is the building being heated right now?  No.
∙    What insurance does the building have now?  Demolish.
∙    Cost to take down the building could be over $60,000.
∙    Tank at the Hall now for drafting practices.
∙    Back up generator still operational in Hall.
∙    Should meet with Gertie to discuss, trial basis.
∙    Should look into insurance costs, liability, and Engineering report.
Rook’s Dam:
John Moeller noted that the Ministry of Transportation required that there be two connecting public roads before anything could be done with the Dam.  Bob Rooks had Engineer plans drawn up and has shorn everything up over and above specification, they should have no problem getting approval.
The Dam is part of common property and Bob is suggestion a 3 way split on water rights, which would make Bob, myself, and the Fire Department responsible for the insurance, and maintenance.  The only thing that would cause concern is an earth quake, and even then they way it is constructed and protected wouldn’t cause a tidal wave.
Discussion:
∙    Sandra Rudischer said that Bob Rook’s would like a letter of intent from the Improvement District.
∙    Really do need this hydrant the next closest one is at Camp Miriam.
∙    Brian Henning will be writing the letter of intent.
∙    Bob Rooks would like to have the Fire Department on as an emergency contact, right now is is Bob and John Moeller.
∙    The Fire Chief recommend going for it saying maintenance should be almost nothing.
∙    Going to get a legal easement and water rights.
∙    Immediate business get the Letter of Intent and see what’s binding.
At this point there were a few questions from the public:
∙    Where does this water come from?  Surface water.
∙    Could you expropriate?
∙    Rob Brockley introduced himself as the President of GALT and asked if the GFPID were accepting part of the liability would they be open to some public access on this property?
∙    Could GALT not become a 4th party?  No – no insurance liability.
∙    Maybe GALT could make the pitch to Rooks?
Trustees:
∙    First thing to do is check into cost of insurance (John Moeller volunteered to do this.)
∙    If GALT would like to write their request to the GFPID we would be more than willing to speak to Rooks about it.
∙    Strata Road open to Public but no cars, gated.
Moved by Sean Lewis that the meeting be adjourned, seconded by John Moeller, carried.
Meeting adjourned at 5:51 p.m.

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September 4, 2019 – Trustee Meeting Agenda

GABRIOLA FIRE PROTECTION DISTRICT
AGENDA – SEPTEMBER 4,  2019  – 4:45  P.M. NO. 1 HALL
MINUTES:
∙    August 7, 2019
CORRESPONDENCE:
∙    Gertie
TREASURER’S REPORT: N/A
FIRE CHIEF REPORT: (As per written report)
TRAINING OFFICER REPORT:
ASSOCIATION:
NEW BUSINESS:
OLD BUSINESS:
∙    Old Hall 1 roof
∙    Hydrant – easement
QUESTIONS FROM THE FLOOR:
IN-CAMERA:

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August 7, 2019 – Trustee Meeting Minutes

GABRIOLA FIRE PROTECTION DISTRICT
GENERAL MEETING
A General Meeting of the Gabriola Fire Protection District was held August 7,  2019 at the No. 1 Fire Hall with four Trustees in attendance, absent was John Moeller.
The meeting was called to order at 4:50 p.m. by Acting Chair Sandra Rudischer.
The Chair stated that she would like to reaffirm that  her position as Chair stands until the September 25, 2019 re-election, as she was 1) nominated by a  Trustee who had to step down due to the Court challenge, and 2) when nominated she had hoped there could be a roaming Chairman, but as Victoria doesn’t allow that, she will be Acting until the election.
Moved by Mark Noyon that Sandra Rudischer be Chairman until the September 25, 2019 election, seconded by Sean Lewis, carried.
The Chair asked for  errors or omissions from  the minutes of June 5, 2019 General Meeting.  Mark Noyon noted that the adjournment time was incorrect.  Moved by Mark Noyon that the minutes be accepted with the time amendment, seconded by Diana Moher, carried.
CORRESPONDENCE:
The Chair thanked Penelope J. Bahr for her letter and stated there were some really good points.   The Chair  noted that at this point the Trustee Website had been set up just for the process of receiving  Fire Chief applications, but once the process has been completed we will look at implementing some of the suggestions.
FIRE CHIEF REPORT: (As per written report)
TRAINING OFFICER REPORT:
 ASSOCIATION REPORT:
 Association made some amendments to their rules for voting members in.
NEW BUSINESS:
Hydrant easement:
∙    Insurance for the hydrant easement shouldn’t be too bad
∙    600 gpm of unlimited water, really don’t want to lose this water source
∙    This project needs to go ahead, the Fire Chief will find out when they need the Trustees decision by.
∙    The Chair noted that John Moeller wasn’t here tonight and seeing that he is also on this easement he would have information to give.
∙    It was agreed to read the paper work on this topic and call a special meeting, if necessary, to expedite this matter.
OFC Audit:
∙    The Fire Chief has finished his portion of the audit, just waiting for the Officers and some of the Firefighters to return theirs and he will give it to the Trustee
∙    Sean Lewis noted this audit was a win/win situation and was very pleased that the Chief was doing it in-house.  The Chief noted it is a pretty straight forward document.  Sean Lewis said it gives you a measuring stick and that he was very pleased it was being used, well done.
OLD BUSINESS:
A discussion on the pros and cons of getting the old Hall a new torch on roof:
∙    They always leak, need them fixed every few years.
∙    Concerns of the cost of heating and getting it up to standards.
∙    Still use the building for training purposes.
∙    In the long term shingles might be a cheaper way to go, and then could do water collection.
∙    When was the last time it was done?  1986.
QUESTIONS FROM THE FLOOR:
A discussion around the hydrant easement:
∙    Could this be a grandfather clause?
∙    Do we use Clydes?  No, it’s electric so doesn’t work in a outage and Clyde wanted too much money for something we barely used.
∙    If the District agrees to the easement are they liable too?  Yes.
∙    The GFPID has agreements on all the other water sources and hydrants.
Moved by Mark Noyon that the meeting be adjourned, seconded by Diana Moher, carried.
Meeting adjourned at 5:17

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August 1, 2019 – Trustee Meeting Agenda

GABRIOLA FIRE PROTECTION DISTRICT
AGENDA – August 7, 2019 – 4:45 P.M. NO. 1 HALL
∙ Chairman position
MINUTES:
∙ June 5, 2019
CORRESPONDENCE:
∙ P. Bahr
TREASURER’S REPORT:
∙ Provincial Levy
∙ $20,000 back into Capital Reserve Fund
FIRE CHIEF REPORT: (As per written report)
TRAINING OFFICER REPORT:
ASSOCIATION:
NEW BUSINESS:
∙ Hydrant – easement
∙ Office of the Fire Commission – Audit report
OLD BUSINESS:
∙ Old Hall 1 roof
QUESTIONS FROM THE FLOOR:

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July 10, 2019 – Trustee Meeting cancelled.

As of today, the July 10, 2019 Trustee Meeting has been cancelled.
The Board currently consists of 5 Trustees, and a quorum is unachievable.
We will advise when a new date has been set.
Thank you.

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June 5, 2019 – Trustee Meeting Minutes

GABRIOLA FIRE PROTECTION DISTRICT

GENERAL MEETING

A General Meeting of the Gabriola Fire Protection District was held June 5,  2019 at the No. 1 Fire Hall with five Trustees in attendance, absent was  Paul Champion (John Hudson – resigned).
The meeting was called to order at 4:45 p.m. by acting Chair Sandra Rudischer.
The Chair asked for  errors or omissions from  the minutes of May 8, 2019 General Meeting, moved by John Moeller moved that the minutes be accepted with correction to correspondence, seconded by Mark Noyon, carried.
CORRESPONDENCE: N/A
TREASURER’S REPORT:
Paula Mallinson noted that $20,000 had been transferred out of the Capital Reserve Fund in Operations chequing due to some unexpectedly high bills, but that it would be transferred back when the Provincial Levy is received.
FIRE CHIEF REPORT: (As per written report)
Short discussion regarding fixing the old Hall torch on roof at the approximate price of $40,000 – $60,000.
∙    Cost more than that to tear it down.
∙    Summer would be the time to get it done
∙    Add to next meeting agenda.
TRAINING OFFICER REPORT:
Will Sprogis gave a brief report;
∙    Training taking place with 4 different groups
∙    6 new auxiliary FF
∙    6 old auxiliary firefighters moving into firefighting
∙    Brought in a mentor program
∙    Dimtri Tzotzos and Jethro Baker put on another F.R. course
∙    Re-purposing an old tank for training.
ASSOCIATION REPORT:
∙    Morale is really high
∙    June 30 is the Annual family Canada Day BBQ, Trustees and life members invited.
NEW BUSINESS:
Special Election:
∙    A Special Election has to be called to replace John Hudson
∙    Needs 14 days notice to the public
∙    Dates discussed, decided on June 26, 2019 @7:00 p.m.
Discussion;
∙    Returning Officer?
Moved by John Moeller to get a Returning Officer to run the election, seconded by Paul Giffin, carried.
∙    Method of nomination?
∙    In the past it is always been from the floor
∙    Can someone be nominated by email?
Moved by John Moeller that email nominations  and nominations from the floor be accepted but the nominees must be at the meeting to accept, seconded by Mark Noyon, carried.
Planning & Mitigation
Sean Lewis brought up Albert Reed’s 1999 Long Range Plan stating that there is a lot of good stuff in it that has withstood the test of time.
Sean noted that this could be a discussion for the Trustees and asked the Fire Chief to advise:
The Chief noted that he has been updating this plan, i.e. water sources, new trucks…, basically just using tags in the report as there is no computer copy to update at this time
Discussed;
∙    Water sources
∙    Structures and folios
∙    Fire Smarting
∙    Road accessibility / secondary accesses
∙    Driveways to properties
∙    Firefighters awareness of dangers
∙    Does the fire department have an Island Wide Plan?  The Fire Department’s mandate is fire protection and prevention, an emergency plan is the RDN
∙    Escape routes?  Pretend there is a fire, where would you go?  Need to think about this before it happens.
∙    Gabriola is not like Kelowna or Fort Mac with a 15% humidity, here the danger is more grass  fires, even in fire season our trees are not going to light  up like there.
∙    Worried about animals, PALS has regular meetings and emergency plans, staging areas.
∙    All due respect to the fire department but Douglas Fire are dying at a high rate, do you have a plan?  Chop the trees down.  We can’t go on private property and demand anything people have their rights.
∙    Island wide plan?  Personal responsibility, can’t do a whole lot to force private individuals.
∙    In a disaster we can bring in mutual aid,
∙    Best thing is to have a huge auxiliary and buy big trucks
∙    What about a citizen’s committee, have them go around the Island and report back?  The fire department has offered inspection of private properties for years.
∙    Speak with ESS – having a neighbourhood emergency plan is all encompassing with mechanisms in place and they have worked very hard to get interest in it.
∙    There is a Wildfire grant.  Yes the department had one done in 2009.
Website:
∙    Could the agenda and minutes of meetings be put on the Fire Department website?  Yes, we will start doing that, but the minutes will be drafts until approve by the Board.
Moved by Paul Giffin that the meeting be adjourned, seconded by John Moeller, carried.
Meeting adjourned at 4:45 p.m.

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May 8, 2019 – Trustee Meeting Agenda

GABRIOLA FIRE PROTECTION DISTRICT
AGENDA – May 8, 2019  – 4:45  P.M. NO. 1 HALL
MINUTES:
April 4, 2019
CORRESPONDENCE:
∙    April Vannini
∙    Nola Johnston
∙    Drew Stanilan
TREASURER’S REPORT: N/A
FIRE CHIEF REPORT: (As per written report)
TRAINING OFFICER REPORT:
ASSOCIATION:
NEW BUSINESS:
∙    Election process
∙    Special Election within 60 days of May 5, 2019 (1 Trustee for 1 year)
OLD BUSINESS:
∙    Advertisement for Fire Chief
IN-CAMERA: